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Archive for July, 2009

Is it Time to Examine Your Copier Company?

July 29th, 2009
Take a Closer Look At Your Copier Bill!

Take a Closer Look At Your Copier Bill!

When times get tight, you will start to see companies try and get a little more clever with their billing and a lot less gracious with charges.  Copiers are no exception!  What are some of the things you need to be looking out for?
  1. Make sure that you are not getting charged an “annual uplift charge” just because they can.  Ask your rep why your costs are rising. They shouldn’t raise your charges just because they can!
  2. Check your bill for more frequent items you are getting billed for in maintenance which you didn’t used to get billed for and ask questions.
  3. Don’t just “automatically renew” — Allow for some competition.  When times get tighter, we all get more competitive.
  4. Make sure your company is looking out for your best interest by placing the cheapest copiers to run in the highest volume areas of your company.

Business is challenging enough as it is without introducing more complications, but there is a time and a place to evaluate what you are doing.  If you want us to be a company that provides the competive copier quote in Denver, give us a call!

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What Your Copier Company Isn’t Telling You

July 22nd, 2009
Copier Secrets

Copier Secrets

Are you thinking about purchasing a copier here in Denver and it seems that you are getting a different story from 100 different copier sales reps? It is a hard decision to buy a copier which is both affordable and appropriate for your needs. One of the biggest mistakes people seem to make is they purchase a tabloid capable (11X17) copier for Letter/Legal needs.

Here are some simple facts in the industry for you to consider.

1) Less than 3% of printed pages are tabloid sheets but 24% of unit placements are A4 capable.
2) While you may think your low cost per print justifies spending more on the larger copier (and it does sometimes), industry averages say you’ll spend 40% more over 3 years ($7,000) if you buy the A3 copier.
3) An A3 Copier will take up more space and use more power and also go slower than an A4 copier (again, using market averages, these averages are definately not always the case…)

Before you just buy another A3 copier, consider a Letter Legal Copier instead. One manufacturer we deal with has put this information together for you to consider before making your next copier purchase in Denver.

what-your-copier-company-does-not-want-you-to-know

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Copier Contracts and Upcharges

July 18th, 2009
Are Contracts Really Honest?

Are Contracts Really Honest?

I have been looking at some contracts from local companies here and have noticed a disturbing new trend.  In the old days it would seem there would be a disclaimer of some type which would essentially say, ”We reserve the right to raise your contract rate by 5% per year to accomodate for inflation, etc…”  Anyway, the copier companies would pretty much ALWAYS charge the 5%.  Now 2 new things are beginning to show up.

  1. Companies are increasing the small print rate increases from 5% to 10% or even 15% in some cases!  This is brutal because when you start at $200 a month during year one, the same copier can cost  $350.00 in year 5 for the same equipment!  What can you do?  MAKE SURE YOU READ THE FINE PRINT TO SEE IF THE RATES CAN GO UP…  IF THEY CAN, THEY GENERALLY WILL!
  2. Companies have been warned a bit about #1, so some of the saavy copier people have tried a new trick.  They won’t put a number on the page, they’ll just say that they have the right to renegotiate the terms at the 3rd year.  Now, this is not as bad sounding, but what happens is they’ll come up with a new number and the likelihood is that it will be the same as #1, except now they can’t be accused of planning to charge a bunch more, they can claim it was “market conditions.”

Those are 2 scary new trends you as a consumer need to know about.  If you are looking for a simple copier buying experience in Denver, please give us a call!

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Copier Training, Why it’s Worth the Time!

July 5th, 2009

time-is-money

You are going to spend how many thousands of dollars on your next copier in Denver? The strange part is that no one seems to really want to take the time or pay any money to  get training or installation on the new device.  This seems a bit crazy because for the $200 to $400 for training/installation, you can learn how to speed up many of your daily tasks to take only half the time or so.  Of course many companies selling copiers will say it’s free, when they should say it’s included…

What are some ways training would be worth it because of the time you’d save? Here are a few ways your efficiencies could improve…

For example, you are wanting to print some flyers for your sales reps to hand out, but only want 1/4 page flyers.  You have the promo file, and what do people do in the real world?  They print it, then shrink it, then shrink it again, then cut it, then paste it, then copy it…  wow…  that’s a lot of work (an the copy quality starts to suck too…).  Why not print it, make four copies and then use the paper saver where the copier will do all of the calculating for you turning it into four nice hand flyers?  It would take 30 seconds instead of 20 minutes and it’s already built into the copier.  With high tech devices, time is money.

What else might you be missing?  Well there is margin shift, booklet making, edge erase, fax forwarding, document boxes, etc…  there are a lot of features out there, so if there is some office function you need to do often, there is likely a shortcut available out there, it’s just a matter of getting trained and comfortable with the features that are out there.

If you have a copier need coming up and want to go over what technology there is out there to help you out with your needs, give us a call right away.  We make saving time and money our business!

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