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Archive for September, 2009

Copier Lease Tricks to Understand — Part 1

September 30th, 2009
How to Protect Yourself
How to Protect Yourself

I was thinking today it would be good to tell you about a little known way to save money on your copier lease and it has to do with lease rates.  If you were to buy a small copier for $3,001 for a 48 month lease, the monthly FMV cost (you give it back at the end of the lease) would be $74 approximately.  Now, if you paid $2,999.00 for the same piece of equipment, the bank we work with would charge $91 a month for a 4 year FMV lease.  Let’s break this down simply…

48 Month FMV Lease for a Copier in Denver…

$2,999 — $91

$3,001 — $74

Same timeframe, same type.  Paying $2 less for the copier will cost you about an extra $815.  How can this be?  A little known secret about copier leases (and leases in general) is they have stepping mechanisms where if you spend a particular dollar amount, you get a better rate.  These steps can be dramatic.  What do you want to do? 

You will want to ask if there is just one lease rate for any dollar amount or if the lease rate varies based on total cost of the unit.  Now, if total cost of the unit has a factor, ask where these breakpoints are…  sometimes you may be within $200 of the next level and you could get install services for $200 to get the better rate.  Just be aware these weird situations exist in the copier lease world and ask questions.  We would be happy to help you save money on your next copier lease in Denver!

Copier Rentals in Denver – Not Always Smart

September 28th, 2009

Renting a copier is a short term solution to the problem of needing another copier but not wanting to spend $8,000 to get one.  With the newer technology from companies like Lexmark, where you can get a 40 page per minute copier for $1,000.00 it is sometimes silly to rent.  Why?  Rentals are expensive!  Don’t get me wrong, we love to do short term copier rentals because there is good profit for us and for you, it is a simple solution to a problem you have.  Generally, this expense is nothing compared to the myriad of other expenses making the copier necessary in the first place.

Just be aware that you don’t always have to “rent” a copier.  There are some copiers out there which you can buy at the same price and then use the device at home or in an area of the company that needs some new equipment anyway.  However, if you do need a copier rental in Denver, please call us!

Color Copiers and Counterfeiting…

September 24th, 2009

In writing this article I did research using the secret service site, all pictures and images belong to the secret service and are provided here as a service to our valued customers.  For a full description of how to avoid a counterfeit, we’d suggest visiting the Secret Service’s site yourself.  This article is provide for your education and entertainment.

With color copiers able to be more and more precise, we thought it would be good to inform you how to recognize counterfeit money from the real thing!  With over 4 billion $1 bills plus all the other bills in circulation, there is plenty of opportunity for counterfeiting.  If you get a counterfeit, it’s basically on you.  What does this mean, basically that you lose this “money” so it’s wise to be able to recognize the difference between an original from a counterfeit. 

Here is a step by step way you can analyze money and make sure it was created on a US Treasury press, and not some village idiot’s color copier.  The first thing to be aware of is there are 3 types of currency used by the US Department of Treasury today.  Only 1% are not Federal Reserve Notes.  There are also silver certificates and United States Notes.

Types of Money

United States Note

 

Federal Reserve Note -- Standard Cash

Federal Reserve Note -- Standard Cash

 

Silver Certificate

Silver Certificate

Notice the different colors…  Red, Blue and Green.  You should expect Green.  If you have lived in the US for any length of time, you should be familar with the green look and if someone is using a color copier, they are probably going to pick the green one, but you never know…  the red or blue are definately more rare.

Serial Numbers:

If you are given a stack of dollar bills and they all have the same serial number, you have a huge problem. Why?  Serial numbers should be unique.  In Fact, if a bill is destroyed and the US Treasury makes another, they actually have a notation to let you know this is a duplicate… It is a Star at the end of the serial number.

Star Note Example

Star Note Example

Another way to look at money is to see where some key information is contained.  These need to be correct if you are dealing with genuine money.  Here is a key and the cooresponding bills.

Key of Special Notations

Key of Special Notations

 

$10 Bill Locations

$10 Bill Locations

 

$20 Bill positions

$20 Bill positions

 

$50 bill positions

$50 bill positions

Now, remember these positions can change slightly from year to year, so visit the Secret Service’s site to get more specific example.  

Now we all know about the polyester thread, a color copying machine can’t put this in the paper.  About 1/4 of the way across, you should see a thread across the money.

Money Thread

Money Thread

There is also something called “microprinting” which is super super fine print that is spread throughout the bill.  Here is an example of what microprinting would look like.  See if a color copier can do this!  (Actually, don’t…  it’s a bad idea to counterfeit or copy money…)

Big view

Big view

 

micro print

micro print

The Secret Service even recognizes and states there are a lot of counterfeits out there because of computers and color copiers.

What are some tips the Secret Service gives to be able to distinguish an original from a phony?

  • Look for differences, not similarities.  People get duped because the counterfeit looks like…  people naturally look for similarity, not differences.
  • Seals – Should be jagged, not circular and smooth or inconsistently jagged.
  • Margins — An original will be consistent and even.  A counterfeit from a color copier may have breaks.
  • Paper — Genuine cash has tiny red and blue fibers embedded within the bill.  A copy from a color copier won’t have this.
  • Make sure the numbers match…  They actually give this as an example which is king of interesting…
Check the numbers!

Check the numbers!

If you insist on using your color copier to copy cash, make sure you follow the Secret Service’s allowable guidelines for this…  Have fun with your color copier!

Used Copiers in Denver are not Always a Better Deal

September 15th, 2009
Just Got a Copier and Already Feel this Way?

Just Got a Copier and Already Feel this Way?

We often run into customers who are looking for a cheap copier here in Denver and they decided to buy a used copier assuming a used copier is always a better deal.  This is often the case, but sometimes a used copier is exactly what you don’t need.  What are some of the issues a used copier can cause you? 

  • Generally a copier is on a 4 to 5 year lease.  A used copier will generally be over 4 years old.  This is approximately equivalent to about an 8 year old car.
  • Used copiers are generally tabloid capable with finishing options, if you don’t need tabloid capability or finishing options on your copier, then you are giving yourself more problem potential
  • Who owned the copier before you?  If you don’t know, it’s possible your copier company doesn’t either.
  • Does the copier have a history of issues?  Again, like buying a car, it’s a risk.

Now, if you do need tabloid and you do need finishing, this is a great option and is worth looking at.  If you just need letter/legal, why not just buy a Lexmark X654de, a 55 page per minute copier with scanning and fax for about $2,450?  If you are at $2,000 anyway for a used copier, a new one is just a few hundred bucks higher.  We’re all about saving money, but we’re also about making sense.

If you are needing a used copier or a new copier, give us a call and we can help with either.  Our goal is to sell you a copier that is appropriate for your needs.

The Confessions of a Copier Rep — Moving a Copier

September 10th, 2009
shhhhhhh ... this is embarassing...

shhhhhhh ... this is embarassing...

I just got done borrowing the new WorkCentre 6400 from Xerox to show to a customer.  I went down to the tech center, grabbed Xerox’s WC 6400 and rolled out happily to demo this copier to a new customer.  I loaded it in my sweet Kia and started rolling down the road with the WorkCentre 6400 as my passenger.  I get to the customer location, unload it (my back still aches a bit as it is heavy to lift solo… about 130 pounds…)

I get the Xerox WC 6400 into the office, and set it on the desk, and then I realize the drawer isn’t shutting all the way, nor is it opening.  Fortunately, I have been to enough rodeos where this is not something that never occurs.  You just explain how mechanical devices can have some quirks (because we all know they can) and just address it quickly.

Now, I am sitting here with a $4,500 copier that doesn’t belong to me, or the customer and is not under warranty that may have been screwed up a bit as I adjusted its positioning on my car seat.  I call my Xerox rep and I am like, “Joe, I am not sure if it was me, if it was like this when I left, or what happened, what do I do?”  Luckily, I have an excellent rep and a good relationship with Xerox.  Joe told me to bring it in and they’d take care of it.

Now what does this have to do with you?  Well, you may not be so lucky as to have a manufacturer’s rep to bail you out if you screw up a copier in transport.  This may be a $300 or so problem, and I am fortunate that I am getting bailed out.  This made me think, if I were a customer moving a copier, what would I do…

  1. I would transport it in an appropriate vehicle, not a Kia Optima.  That would have helped.
  2. I would lock drawers and supplies so there isn’t damage from moving
  3. I would tie machine down well in vehicle
  4. I would have more than 1 person load and unload the copier in the vehicle
  5. I would work with a company that could help bail me out if I happened to be as dumb as their salesrep

Don’t Forget What Customer Service Really Means!

September 4th, 2009
Don't Forget Customer Service

Don't Forget Customer Service

Are you looking for a copier in Denver and your lease contract is coming up?  If this is the case this is an interesting position to be in.  Some people seem to forget that customer service matters.  Here are some things to remember if you are looking for a copier in Denver.

One thing that seems to happen with a copier company, is that you will find they are awesome at calling and following up when you are supposed to be buying, but when there are problems, the copier company disappears.  This is a normal thing we hear.  A customer will buy a copier from a competitor and then tell us they are awesome.  A few months later they call us, desperate to figure out this $15,000 copier they were talked into and the sales rep who sold it to them isn’t living up to the promises he made about the copiers.  This is a HUGE frustration to most customers in Denver, and rightfully so.

Now if you are looking for a copier in Denver and your company has been gone when you have had problems, please give us a call so we can help you find something appropriate for your needs.

Buying a Used Copier vs a New Copier — Practical Help

September 1st, 2009
New-or-used-copier
Are you in Denver or the Denver metro area and have been considering buying a used copier? It can be a tough call, but there are some things to think about if this is what you are considering.  The first question is why are you considering used anyway?  Is it to save money or to save the planet?  If it is to save money, this is certainly a valid option, but it may not always make sense.  Let’s go with some typical situations where it makes sense to purchase a used copier and some situations where it does not make sense to purchase a used copier in Denver.

Here are a few situations where it DOES make sense to purchase a used copier in Denver:

  • You are trying to save the world and want to make sure more things are not being unnecessarily produced.  Going green is a valid reason to consider a used copier.
  • You have a limited budget AND need all of the finishing options
  • You have a limited budget AND need tabloid capability.  (If you say, what’s tabloid? It is quite likely you don’t need it.) Tabloid is 11 X 17 paper (not legal).

When it DOES NOT make sense to purchase a used copying machine:

  • You have lower volumes and print legal/letter only
  • You do not have advanced finishing needs
  • You do not have patience for mechanical issues
  • You want a solid warranty at no additional charge.

Used copiers can be a good deal, like a used car, but you need to remember several things about used copiers.

  1. Used copiers are generally for sale after their 5 year lease expires…  so you are getting old technology unless you look around.
  2. New features like scan to E mail and Scan to Network are included in the newer devices, they are not always in the older ones, so double check.
  3. New copiers generally do color scanning, even if they are black and white machines.  If you need color scanning, be wary of used copiers.
  4. Used copiers are going to have more mechanical issues.  If you want no problems or issues, I would avoid a used copier.

The circumstance where a used copier makes the most sense:

You want a Black and White Copier that is tabloid capable and has all the finishing options and your budget has been slashed so you need it to be inexpensive.