Lease or Purchase with Simple Cost per Print Plans

How Small MFP’s can Break the Bank

Yesterday I was talking to a customer who was looking at a Brother MFP 9440cn and they are a Bankruptcy Attorney in Denver.  They print about 200 menus a day with light coverage and they didn;t want to break the bank with a MFP.  I can’t blame them, times are hard, though not as much for a Bankruptcy Attorney!  Anyway, as I did an analysis, it revealed their plan to do 200 pages a day of color, even with light coverage, was going to cost $17,600 over 3 years!  We had a color device that costs 6 times more at first, but the total cost of ownership came in under $10,000 total!  How is this possible? 

There is an inverse relationship between the cost of toner and the cost of a device.  If a manufacturer makes an engine cheap, you’ll pay through the nose on supplies.  If you are only doing 5 pages a day, it’s not a big deal.  However, when you start doing over 1,000 a month, you have to look at the total cost of ownership closely.  What should be considered?

Cost of the Equipment + Cost of the Supples (per print) + Maintenance costs = TCO (Total  Cost of Ownership)

This should ALWAYS be considered, but it is even more crucial when print volumes go higher.  Like gas mileage in a car….  It doesn’t matter so much if you drive 5 miles a day, but if you drive 150 a day, you had better pay attention to mpg’s.

If you need help with an analysis of this important aspect of copier purchasing, give us a call for a free consultation.